Knowledgebase: eMail
How do I set up my Standard/Advanced mailbox in Outlook 2007 / 2010?
Posted by Sean Syed on 20 February 2013 06:42 PM

Setting up your Standard or Advanced mailbox in Outlook 2007 should take just a few minutes.

You can connect to your mailbox using either the POP3 or IMAP protocols. As a rule of thumb it is better to use POP3 if only one computer accesses your mailbox, while it is better to use IMAP if you have a number of computers that will access your mailbox.

 

Before you begin

Before you set your mailbox up you need to know if it is a Standard or an Advanced mailbox, and you need to make a note of your mailbox connection details.

If you are connecting to a Standard mailbox you will need your Internet Service Provider's (ISP) outgoing mail server (SMTP) details. If you are unsure as to what these are you can either contact your ISP to request these details, or upgrade your email address to an Advanced mailbox.

If you are connecting to an Advanced mailbox, or your broadband or dial up connection is supplied by DNN4Less, then you can use our roaming SMTP server settings to send your mail.

Step 1

Open Outlook 2007. Click Tools in the top menu and then click Account Settings.

Step 2

Select the E-mail tab and click New.

 
 

Step 3
Check the box marked Microsoft Exchange, POP3, IMAP or HTTP and click Next.

 
 

Step 4
Select Manually configure server settings of additional server types and click Next.

 
 

Step 5
Select Internet E-mail and click Next.

 
 
Step 6

There is a lot of information to fill in on this next screen, let’s look at each section bit by bit.

User Information

  • Your name: This is what most email users will see in their inboxes instead of your email address. Enter your name

  • E-mail Address: Enter your full email address. This is made up of the mailbox name you chose, an @ symbol and your domain name. you@yourdomain.com for example.

Server Information

  • Account type: Depending on your preferred type of connection, select POP or IMAP from the drop down menu.

  • Incoming mail server: Enter mail.yourdomain.com (replacing yourdomain.com with your domain name)

  • Outgoing mail server (SMTP): Enter the SMTP server your ISP supplied you with in the Outgoing mail (SMTP) server text box.

If you are setting up an Advanced mailbox you should enter mail.yourdomain.com (replacing yourdomain.com with your own domain name) into the Outgoing mail server (SMTP) text box.

 

Login Information

  • User Name: Enter your full email address. This made up of the mailbox name you chose, an @ symbol and your domain name.

  • Password: Enter the password you set up when you created the mailbox within your control panel.

  • Remember password: Check this box.

  • Require logon using Secure Password Authentication (SPA): Leave unchecked.

Once completed, the screen should look similar to the following:

 

Once you have entered all the information required, click More Settings.

 
Step 7

If your ISP’s SMTP server requires username and password authentication, or you are using DNN4Less' roaming SMTP servers to send mail from this mailbox, then click the Outgoing Server tab and make sure My outgoing server (SMTP) requires authentication is selected.

If you are using your ISP's SMTP servers, then select Log on using and enter the username and password they provided you with.

If you are using DNN4Less' roaming SMTP server then make sure Use same settings as my incoming mail server is selected.

 
 

Step 8

If you are using DNN4Less' SMTP server details then click the Advanced tab and change the Outgoing server (SMTP) port number from 25 to 587.

 

Step 9

Click OK, then Next and Finish to close the wizard. Outlook 2007 is now configured to send and receive email through your Standard or Advanced mailbox.

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